PART
- I
1. Tenders shall be submitted only in approved forms. The tenderers shall complete the tender, bill of quantities and schedules and insert all the information called for therein and sign each and every page of the tender, amendment to tender, conditions of contract, specifications and drawings, bill of quantities and schedules in full and date them. The tender in original, complete in all respects and enclosed in a sealed cover superscribed with name of work on the left hand corner, noting the time and date of openings along with the full name and address of the tenderer shall be submitted by the time and date mentioned in the notice inviting tenders. Tenders may be delivered within the prescribed time personally or forward by registered post so as to reach the Dy. General Manager (Civil Engineering.) Cochin Shipyard Limited not later than the prescribed date and time.
2.
Each
tender shall contain the name, full address, residence and place of business of
the person or Firm or company making the tender and shall be signed by the
tenderer with his usual signature. In the event of the tender being submitted
by a firm, it may be signed separately by each member thereof or in the event
of the absence of any partner, it must be signed on his behalf by the person
holding the power of attorney authorising him to do so such power of attorney
to be produced with the tender and it must disclose that the firm is duly
registered under the Indian Partnership Act. Tenders by Corporation / Companies
shall be signed with the legal name of the Corporation followed by the name of
the State of incorporation and by the signature and designation of the
President, Secretary or other person authorised to bind it in the matter.
The following further
particulars should also be submitted with the tender.
a)
Constitution
of the Firm Private or public Limited concern or partnership, or undivided etc.
b)
Names
of the Person holding power of Attorney.
c)
Name
and Address of the Bankers to whom reference can be made regarding the Firm/
Tenders financial standing.
d)
Past
experience of the firm, the value of work done, period in which work has
completed whether any extension of time was required to complete the work.
e)
Address
of the Principal Engineer to whom reference can be made, if considered
necessary regarding the works carried out by the firm / Tenderer.
f)
Extend
of work on hand ie. Works already under execution (Value and time required for
completion), works for which tenders have been made and accepted but work not
yet taken up and works for tenders have been made but not yet accepted
g)
Full
information on key technical person employed with their professional standards,
specialists employed by the Firm/Tenderer and their professional standards any
other relevant information on the staff employed.
h)
Name
of foreign collaborators if any associates in the Engineering field.
i)
Field
of specialization
j)
Heavy
construction machinery maintained and in operation by the Firm/ Tenderer.
k)
Financial
stability.
i.
Authorised
and paid-up capital supported by a copy of the Articles of association and
ii.
Copy
of the last year’s audited Balance Sheet
3.
Receipt
for payment made on account of work when executed by a firm must also be signed
by the several partners, except where the contractors are described in their tender
as a Firm, in which case the receipts must be signed in the name of the firm by
one of the partners, or by some other person having authority to give effectual
receipts for the firm.
4.
Any
person who submits a tender shall fill up the usual printed form, stating at
what rate he is willing to undertake each item of work. Tenders, which propose
any alteration in the work specified in the said the form of invitation to
tender, or in the time allowed for carrying out the work, which contain any
other conditions of any sort, are liable to rejection. Any deviations which the
tenderer desires to make shall not be included in the annexed document but
shall make the form of a separate statement giving reference to page, clause of
item number of the annexed documents.
The rate (s) and / or amount
(s) must be quoted in decimal coinage.
5.
The
Dy. General Manager (Civil Engineering) Cochin Shipyard Limited or his duly
authorised representative will open tenders in the presence of any intending
contractors or their authorised representatives who may be present at the time.
6.
The
accepting Officer shall have the right to reject all or any of the tenders, and
will not be bound to accept the lowest tender or to assign any reason for
rejecting any tender.
7.
The
memorandum of work tendered for and the schedule of materials to be supplied by
the Cochin Shipyard Limited and their issue rate shall be filled in and
completed in the Office of the Dy. General Manager (Civil Engineering), Cochin
Shipyard Limited, Cochin - 15, before the tender form is issued. If a form is
issued to an intending tenderer without having been so filled in and completed
he shall request the office to have this done in before he completes and
delivers his tender.
8.
The
work is required to be started immediately after the date on which the Dy.
General Manager (Civil Engineering.) or his authorised representative issues
written orders to commence the work or from the date of handing over the site
whichever is later, in accordance with the phasing, if any, indicated in the
tender documents.
9.
Contractors
who have registered in appropriate class with any state P.W.D., C.P.W.D.,
M.E.S., Major Port Trust, Railways or Contractors with required experience
within whose financial category the estimated amount falls and to whom issued
of Tenders Forms was approved by the Dy. General Manager (Civil Engineering)
Cochin Shipyard Limited, will be permitted to tender. Not more than one tender shall be submitted by a Contractor or by
a firm.
10.
No
two or more concern in which an individual is interested, as a Proprietor and /
or a partner shall tender for the execution of the same work. If they do so,
all such tenders shall be liable to be rejected.
11.
The
Dy. Gen. Manager (Civil Engineering) Cochin Shipyard Limited, shall be the
accepting officer hereinafter referred to as such for the purpose of this
contract.
12.
The
intending tenderers should apply in writing for issue/supply of tender document
supported by the following documents.
a) Copy of the latest Registration Certificate issued by and state P.W.D., C.P.W.D., M.E.S., Major Port Trusts or Railways or experience certificate for the works executed, and
b)
Complete
list of works carried out during the last 5 years or in progress with the value
of works and details of construction machinery available with them.
13.
The
tenderer shall produce an Income-tax Clearance Certificate along with the
tender.
14.
Tenderers
are advised to visit the site sufficiently in advance of the date fixed for
submission of the tender. A tenderer
shall be deemed to have full knowledge of all the relevant documents, samples,
site, etc. whether he inspects them or not.
15.
The
tenderer should quote in figures as well as in words rate(s) tendered. The amount of each item should be worked out
and the requisite totals given. Special
care shall be taken to write rates in figures as well as in words and the
amounts in figures only in such a way that interpolation is not possible. The total amount shall be written both in
figures and in words. In case of
figures, the ‘Rs’ should be written before the figure of rupees and the words
‘Paise’ after the decimal figures, eg. Rs.2 – 15 ps and in case of words the word
‘Rupees’ should precede and the words ‘Paise’ should be written at the
end. Unless the rates is in whole
rupees and followed by the words ‘only’ it should invariably be upto two places
of decimal. In case of any discrepancy
arising in rates quoted in words and figures, lower of the two shall be taken
as correct.
16.
All
rates shall be quoted on the tender form.
17.
In
case of item rate tenders, only rates quoted shall be considered. Any tender containing percentage below /
above the rates quoted is liable to be rejected.
18.
The
tender for the works shall not be witnessed by a Contractor or Contractors who
himself / themselves has / have tendered or who may and has / have tendered for
the same works. Failure to observe this
condition shall render the tender of the contractor tendering as well as of
those witnessing the tender liable to rejection.
19.
In
case of contractors who have not furnished standing security, the tender shall
be accompanied by earnest money (unless exempted from depositing it) mentioned in
the Tender Notice in Deposit at Call Receipt of a Scheduled Bank or Demand
Drafts issued in favour of the Dy. General Manager (Finance), Cochin Shipyard
Limited, Cochin-15. A contractor
exempted from depositing earnest money / security in individual cases shall
attach with the tender attested copy of the letter exempting him from
depositing earnest money / security and shall produce the original when called
upon to do so.
20.
On
acceptance of tender, the earnest money will be treated as part of the security.
21.
The
tenderer, whose tender is accepted shall (unless exempted) permit Cochin
Shipyard Limited at the time of making any payment to him for work done under
the contract to deduct 10% from the amount of each bill till the amount so
deducted along with amount of earnest money already deposited amount to 10% of
the total bill amount.
22.
The
Dy. General Manager (Finance) Cochin Limited, will return the earnest money
where applicable to every unsuccessful tenderer on production by him of a
certificate of rejection of the Tender by the Dy. Gen. Manager (Civil
Engineering) or his authorised representative.
23.
A
tenderer shall submit by the tender which satisfies each and every condition
laid down in this notice, failing which, the tender is liable to be rejected.
24.
The
responsibility for purchasing the tender Document to facilitate submission of
tender in time rests strictly on the intending bidders.
25.
The
Dy. General Manager (Civil Engineering) Cochin Limited, does not bind himself
to accept the lowest or any tender or to give any reasons for his decision.
For and on behalf of Cochin Shipyard Limited
DY GENERAL MANAGER (CIVIL ENGINEERING)